Wetaskiwin Local No 18 Constitution

Wetaskiwin Local No 18 Constitution

1. Name
The name of this local shall be Wetaskiwin Local No 18 local association of The Alberta
Teachers’ Association (the Association or the ATA).

2. Boundaries
The area served by this local association shall include The Wetaskiwin School Division.

3. Membership

3.1 All active members of The Alberta Teachers’ Association employed within the
boundaries listed in section 2 are members of this local.

3.2 Subject to approval by the Provincial Executive Council of The Alberta Teachers’
Association, associate members of The Alberta Teachers’ Association who hold the
highest category of membership available to them and who pay the prescribed local
association fee may become members of this local association with all rights and
privileges of active members.

4. Objects
The objects of this local association shall be to further the objects of The Alberta Teachers’
Association as set out in Section 4 of the Teaching Profession Act and the General Bylaws
of The Alberta Teachers’ Association.

5. Fees
This local association shall have the power, subject to approval of the Provincial Executive
Council of The Alberta Teachers’ Association, to levy fees for membership in this local
association such as are determined from time to time in a general meeting of the local
association. Such fees shall be additional to the fees prescribed by the Annual
Representative Assembly.

6. Rules of Procedure
The proceedings of all meetings—general, special, local council and executive
committee—shall be regulated by the official Rules of Order and Procedure as published in
the Members’ Handbook.

6.1 Officers of the Alberta Teachers’ Association and the district representative(s) of
whose geographic district this local association forms a part shall be entitled to
attend all meetings of the local association referenced in Section 6 and any other
meetings of local committees, including those portions of any meetings decLared to
be in camera.

7. Organization
The governing body of this local shall be a general meeting of its members, 25 of whom
shall constitute a quorum.

7.1 In the event that a quorum is not obtained at a duly called general meeting. the
general meeting may be adjourned to a later date or the business of the general
meeting shall be conducted at the next local council meeting.

7.2 In the event that the business of the Annual General Meeting is referred to a local
council meeting, that local council meeting shall have the authority to deal with
such business as though it were a general assembly.

7.3 A general meeting of this local shall be held at least once a year to hear reports and
deal with same, hold elections, approve and set policy, and deal with such other
matters as may arise.

8.Local Council

8.1 There shall be constituted a local council of this local consisting of
(a) all members of the executive committee;
(b) chairs of standing committees;
(c) ARA representatives in addition to the president;
(d) local communications officer;
(e) convention representative;
(f) school representatives, other than executive committee members, elected in
September by each school staff according to the following schedule: I
representative from each staff of 29 or
(g) one representative of the substitute teacher committee;
(h) presidents of sublocals who shall be excluded from becoming school
representatives; and
(i) a representative of the school-based administrators elected annually by the
school-based administrators.

8.2 Members of this local other than members of the local council may attend council
meetings and may speak with approval at the meeting, but may not vote.

8.3 The duties of the local council shall be
(a) to administer the affairs of the local association, including adoption of an
audited annual financial statement and preparation of an annual budget;
(h) to appoint all ad hoc committees;
(c) to approve frames of rcfcrcncc for each of its committees;
(d) to elect or appoint representatives to the Joint Health and Safety Committee
(e) to hear reports from committees and decide on action to be taken, if any; and
(1) to deal with other matters not inconsistent with this constitution or the General
Bylaws of The Alberta Teachers’ Association.

8.4 The local council shall meet monthly or when special need arises or at the
president’s discretion.

8.5 A majority vote of those present shall govern the decisions of the local council
unless rules and regulations otherwise decree. Fifty per cent of local council
members are required to constitute a quorum.

9. Executive Committee

9.1 The executive committee of this local shall consist of the president, vice-president,
past president, secretary, treasurer, chair of the economic policy committee, chair of
the professional development committee and a communications officer, the
communications officer shall be appointed but shall have no voting privileges.

9.2 It shall be the duty of the executive committee to prepare the agenda of business for
all meetings; to exercise general supervision of the affairs of the local association;
to prepare and transmit to the head office of The Alberta Teachers’ Association
such reports and statements with reference to the affairs ofthe local association as
may be required by the Provincial Executive Council of The Alberta Teachers’
Association; to ensure that all Association moneys are used to further the objects of
the Association as set out in the Teaching Profession Ac!; to ensure that there is
liaison between the local and all employing boards; to supervise the allocation of
funds as approved in the budget; and, when time is of the essence, to assume the
functions of the local council.

9.3 The executive committee shall meet as often as local business requires.

10. Notice of Meetings

10.1 Notices of intent to hold a general, special, local council or executive committee
meeting shall be provided to an authorized representative at each school or worksite
and the district representative(s) by the secretary at least seven days before such
meeting is to be held, and such notices shall include an outline or agenda of
business to be discussed at the meeting, provided, however, that any meeting may,
by a two-thirds vote of the total number of members on the roster, waive notice of a
meeting or of any motion brought before the meeting.

10.2 Meetings of this local association or of any bargaining unit(s) within the local shall
be called by the president, or on the request of the executive committee or the local
council, or on the written request of 10 members of the local, or at the request of the
representative(s) to the economic policy committee or the chair of the economic
policy committee, as applicable, or at the request of an ATA officer or of the district
representative of whose district this local association forms a part.

10.3 A record shall be kept of all those attending general, special, local council and
executive committee meetings of this local.


10.4 An ATA officer or district representative of whose district this local forms a part
may attend and participate in any meeting (general, special, local council or
executive committee) of this local association.

11. Duties of Officers

11.1 ATA officer shall not vote. A district representative shalt not vote except at a
general meeting of a local of which the representative is a member.

11.2 Presklent—The duties of the president shall be
(a) to serve as chief executive officer of the local;
(b) to call and preside at all general, special, local council and executive
committee meetings of this local association;
(c) to exercise general supervision over the affairs of this local association;
(d) to serve as a local representative to representative assemblies; and
(e) to act as the official spokesperson of the local association in matters of
concern to its members.

11.3 Vice-president—The duties of the vice-president shall be
(a) to take charge of the affairs of this locaL association in the absence of the
president,
(b) to assist the president in the discharge of duties and
(c) to be responsible for revisions to the local policy handbook.

11.4 Secretary—The duties of the secretary shall be
(a) to keep accurate records of all proceedings of this local association;
(b) to bring before the executive committee of this local association all
communications received by the local;
(c) to prepare and send to the head office of The Alberta Teachers’ Association
such statements and reports as may be required from time to time;
(d) to prepare and send notices calling all meetings, whether regular, special, local
council or executive committee; and
(e) to keep a record of attendance at all local council meetings.

11.5 Treasurer—The duties of the treasurer shall be
(a) to keep accurate records of all moneys rcccivcd and collected and to takc
charge of same;
(b) to make the necessary disbursements of the funds of this local association as
authorized by the executive committee or local council;
(c) to prepare at the direction of the executive committee, an annual budget for
the local and chair the budget committee; and
(d) to prepare an annual financial statement for audit purposes.

11.6 Local representatives (AR4)—The duties of each local representative (ARA) shall
be
(a) to represent this local association at all representative assemblies of The
Alberta Teachers’ Association and
(b) to report the proceedings of all representative assembLies to the Local council
and to such other gatherings as may be decided.

11.7 Past president—The duties of the past president shall be
(a) to assist the president in carrying out duties,
(b) to act as chair of the nomination and elections committee,
(c) to act as chief returning officer,
(d) to act as parliamentarian at local and general council meetings and
(e) to be responsible for revisions to the constitution.

11.8 School representatives—The duty of the school representatives shall be
(a) to attend all the meetings ofthe local council or to ensure than an alternative
representative shall be in attendance,
(b) to bring before the local council any matter of concern to the staff represented,
(c) to ensure that the staff being represented is informed of the business of the
local council,
(d) to disseminate information or material from the local or The Alberta
Teachers’ Association,
(e) to conduct electoral ballots in the represented school and
(1) such other duties as are requested by the local council or The Alberta
Teachers Association.

11.9 communications officer—The responsibility of this officer shall be to carry out a
communications program with the teachers in the local and between the local and
its various publics. All actions of this officer shall be subject to prior approval by
the executive of the local involved.

12. Committees

12.1 The duties of the committee chairs shall be
(a) to attend all local council meetings or to ensure that an alternate representative
will be in attendance;
(b) to submit an oral and written report at council meetings and general meetings
outlining the activities oftheir committee;
(c) to call and preside over their respective committee meetings; and
(d )to develop and implement a frame ofreference.

12.2 Teacher welfare comnzi#ee—There shall be a teacher welfare committee for each
employing jurisdiction in the local. Each teacher welfare committee shall operate
under a frame of reference approved by the local council and subject to ratification
by the Provincial Executive Council of The Alberta Teacher’s Association. An
amendment procedure shall be specified in the frame of reference.

12.3 Negotiating subcommittee—The negotiating subcommittee shall be chosen from
and by the economic policy committee. It shall be the duty of this subcommittee to
engage in collective bargaining with the board of trustees as per the economic
policy committee frame of reference.

12.4 Professional development committee—The duty of this committee shall be to
assume general responsibility for all professional deveLopment activities undertaken
by this local association. Three members will be elected to the professional
development committee at the June general meeting. Both the chair and co-chair of
this committee shall be elected &om among its members at the first committee
meeting in the fall of each year.

12.5 Nominations and elections connnittee—The nominations and elections committee
shall consist of the past president as chair and one other member from the local. The
duties of this committee shall be
(a) to prepare a roster of interested candidates for all offices and committees of
the local association and
(b) to prepare the ballots for elections at a general meeting.

12.6 Activities co,mniuee—The activities chair shall be
(a) responsible for the organization of the social activities of the local association
and to arrange for general dinner meetings and
(b) responsible for the organization of the sports activities of the local association.

12.7 Teacher-board advisory committee—The teacher-board advisory committee shall
act as a communication and information vehicle between the board and teachers.

12.8 Political action committee—The political action committee shall keep teachers
informed of political happenings.

12.9 Induction/retirement committee—The induction/retirement committee shall be
responsible for organizing the annual inductiordrctircmcnt ceremony.

12.10 Such other committees as the Local may elect from time to time.

13. Elections

13.1 The president, vice-president, secretary, treasurer, local communications officer,
ARA representative(s), TBAC representatives and standing committees shall be
elected annually by a vote of the members of this local.

13.2 All persons elected under subsection (I) shall assume office on July 1 following
their election.

13.3 A vacancy on the local council occurring between annual elections shall be filled by
election of a member of this local association by the remaining members of the
executive committee.

13.4 Should one or more of the local representatives be unable to fulfill his or her term
of office, replacements shall be elected by the local council.

13.5 The term of office for all persons elected, except economic policy committee chairs
and convention representatives under subsection (1) shall be from July 1 to June 30.

13.6 Convention board representatives will be elected by the local council at the first
local council meeting following convention each year, but no later than March of
that year. Convention board representatives’ term of office will be from election
until the end of the next convention.

14. Substitute Teachers’ Group

14.1 At the request of 10 or more substitute teacher’s members, this local shall organize
a substitute teacher group.

14.2 Those eligible for participation in the group shall be members who substituted for
the employing jurisdictions included in the local for at least one day during the
previous twelve-month period.

14.3 An appropriate budget for the group shall be established with approval of local
council.

14.4 The frame of reference for the group shall be as follows:
(a) Its objects shall be to advance the professional skills and knowledge unique to
substitute teaching and to advance within the local the special interests of
substitute teachers.
(b) It shall have at least one general meeting per year.

(c) It shall elect a chair, a vice-chair, a secretary-treasurer and two members-at-
large to an executive, which shall be responsible for organizing activities to

promote the objects of the group.
(d) Its executive shall present to the local an annual report of its activities and of
the disbursement of its funds.

14.5 Each committee shall operate under a frame of reference approved by local council.
Chairs and committee members shall be elected according to the frames of
reference.


15. Provincial Association Intervention

15.1 In this section
(a) investigated local officer means a local officer whose conduct is under
investigation pursuant to subsection (2);
(b) investigator is the individual appointed by the table officers pursuant to
subsection (2);
(c) local officer means the president, vice-president, past president or secretary-
treasurer (or secretary or treasurer) of a local association or any other officer appointed or elected by a local association;
(d) Provincial Executive Council means the executive council as defined in
section II of the Teaching Profession Ac!;
(e) table officers means the Association’s officers as defined in Bylaw 35;
(fl executive secretary means the chief executive officer ofthe Association or a
person designated by the executive secretary: and
(g) executive staffofficer means a member of executive staff designated by the
executive secretary.

Suspension or Removal from Office of Local Officers
15.2 Where the table officers have or receive information which leads them to believe
that a local officer
(a) has neglected his or her duties to the extent that the proper operation of the
local association is being negatively affected,
(b) is mentally incapacitated,
(c) is engaging in corrupt practices,
(d) is engaging in financial malpractice or
(e) has undertaken activities inconsistent with the principles and policies of the
Alberta Teachers’ Association, the table officers may initiate an investigation
into the conduct of the local officer by appointing an individual to conduct an
investigation and to provide a written report to the table officers within a
specified time with respect to the results of the investigation.

15.3 In the course of the intervention under section 26, an investigated local officer is
entitled to have access to a staff officer for advice.

15.4 The table officers may, taking into account thc nature of thc alleged conduct, the
urgency of the matter in question and any submission from the investigated local
officer, suspend an investigated local officer from office pending the completion of
the investigation and may terminate the suspension at any time if the table officers
conclude that the suspension is no longer warranted.

15.5 The table officers may appoint another individual to assume the duties of the
investigated local officer during the period of the suspension.

15.6 The investigated local officer may appeal a suspension from office under
subsection (4) to the Provincial Executive Council by filing a notice of appeal with
the executive secretary within 30 days of being notified of the suspension.

15.7 If an investigated local officer appeals his or her suspension. Provincial Executive
Council shall, as soon as practicable, consider representations of the table officers
and the investigated local officer and shall determine if the suspension should be
continued pending the conclusion of the investigation or should be set aside.

15.8 During the investigation the investigated local officer shall be provided with an
opportunity to provide a response to the investigator with respect to the concerns
about the investigated local officer’s conduct.

15.9 An investigated local officer may, in the course of the investigation. submit his or
her resignation to the executive secretary.

15.10 Where an investigated local officer resigns in accordance with subsection (9), the
investigation shall be continued with the cooperation of the investigated local
officer, and the resignation does not extinguish any liability that the investigated
local officer may have with respect to acts which occurred during the period the
office was held.

15.11 The investigated local officer has a duty to cooperate during the investigation and
the investigator may direct the investigated local officer or any other member of the
Alberta Teachers’ Association to
(a) answer any inquiries the investigator may have relating to the investigation;
(b) produce any records or other property in the investigated local officer’s
possession or under his or her control that are or may be related in any way to
the investigation;
(c) give up possession of any record for the purpose of allowing the investigator
to make a copy and return the records within a reasonable time of receiving
the records; and
(d) attend before the investigator for the purpose of complying with (a), (b) or (c)
of this subsection.

15.12 In the event that the investigated local officer fails or refuses to cooperate with the
investigator, the failure to do so shall be noted by the investigator in his or her
report to the table officers.

15.13 Upon completion of the investigation, the investigator shall submit a written report
to the table officers and a copy of the written report shall be provided to the
investigated local officer.

15.14 The table officers, upon consideration of the report of the investigator, may make
one or more of the following orders:
(a) remove the investigated local officer from office;
(b) restrict the investigated local officer’s eligibility for office in the future;
(c) if the investigated local officer was suspended during the investigation,
reinstate the investigated local officer to office and impose any conditions or
restrictions that the table officers consider appropriate in the circumstances;
and shall advise the investigated local officer and Provincial Executive Council of
their decision.

15.15 If the table officers remove the investigated local officer from office, then the table
officers may appoint another individual to assume the duties of the investigated
local officer until a new local officer is elected or appointed to the position in
accordance with this constitution.

15.16 The investigated local officer may appeal the decision of the table officers under
subsection (14) by filing a notice of appeal with the executive secretary within 30
days after being notified of the decision.

15.17 If an investigated local officer appeals the decision of the table officers, Provincial
Executive Council shall, as soon as practicable, consider representations of the table
officers and the investigated local officer and shall determine if the decision of the
table officers shall be confirmed, varied or set aside.

15.18 In an appeal under subsection (7) or (17), the table officers may make submissions
to Provincial Executive Council respecting the outcome of the appeal.
Official Trustec

15.19 Subject to a two-thirds majority vote, Provincial Executive Council may appoint an
official trustee to conduct the affairs of the local, subject to any terms and
conditions the Provincial Executive Council considers necessary:
(a) when a local council fails to comply with the requirements of section 11;
(b) when the Provincial Executive Council considers it in the interests of the
Association to do so.

15.20 The local may appeal the appointment of an official trustee to a representative
assembly.

15.21 An official trustee appointed under subsection (19) has the powers and duties
conferred by the General Bylaws on a local and conferred by this constitution.

15.22 On appointment of an official trustee to the local association, the officers of the
local cease to hold office as officers ofthe local.

15.23 An official trustee continues in office until the Provincial Executive Council or a
representative assembly determines that the official trusteeship is no longer
necessary.

16. Governance Emergency
In the event that Provincial Executive Council decLares a governance emergency to be in
effect, directives issued by Provincial Executive Council under that declaration shall
supersede any other provision in this constitution or any related policy or regulation and
shall be binding as if the directives formed part of this constitution or any related policy or
regulation.
For the duration of the governance emergency and for a period of forty (40) operational
school days thereafter, Provincial Executive Council directs:

16.1 That the local may, by a majority vote of its executive committee, extend the terms
of office of elected office holders for a duration and subject to conditions acceptable
to Table Officers Committee of the Association.

16.2 That the local may, by a majority vote of its executive, extend the terms of
appointed office holders, committee members and local delegates to Representative
Assemblies of the Association that would otherwise end during the period of the
emergency for a period of time not to exceed what would have been their normal
term had the office been filled conventionally, during the period of the emergency.

16.3 That, should a vacancy occur in an elected or appointed office or on a committee,
the local may, by a majority vote of its executive committee, appoint a member to
fill the vacancy to the expiry of its normal term.

16.4 That, absent other relevant provisions in the local constitution or policy, the local
may, by a majority vote of its executive committee, authorize meetings and votes
(including meetings and votes of the executive committee) that would otherwise be
conducted by conventional means at meetings with persons in attendance, to be
conducted by mail-out ballots, on-line conferencing. telephone or other means.

16.5 That, for the period of the emergency, the executive committee of the local may
exercise the authority of a general meeting of the local.

16.6 That, without restricting the general application of(5), the executive committee of
the local may, by majority vote, set a local budget, allocate funds, authorize
expenditures and make application to Provincial Executive Council for changes in
the local levy for the duration of the emergency.

17. General

17.1 The financial year of this local shall be July Ito June 30.

Wetaskiwin Local No 18 Constitution, p 12

17.2 This local association shall reimburse members acting on its behalf for all necessary
out-of-pocket expenses.

17.3 This local association shall pay all expenses as determined and authorized by the
local council.

17.4 Amendments to this constitution may be made after a two-month notice of motion
on recommendation of the executive committee and/or the local council at a general
meeting of this local association subject to ratification by the Provincial Executive
Council of The Alberta Teachers’ Association and with a two-thirds majority vote
of the members present at such meeting.

18. Sublocals

18.1 This local may have sublocals.

18.2 Each sublocal shall operate under a constitution which must be approved by the
local council and ratified by the Provincial Executive Council of The Alberta
Teachers’ Association.

18.3 The power and duties of each sublocal shall be as shown in its constitution.

Ratified by Provincial Executive Council 1994 1203
Amendments ratified by TOC on behalf of PEC 1996 02 20, 1997 04 28, 1997 06 26,
2000 09 08, 2006 11 21, 2008 06 12, 2011 10 06
Revised as per 2005 06 PEC requirements; 2007 06 27
Rcviscd as per 2007 09 20 PEC requirements; 2008 05 26
Revised as per 2012 06 14—15 PEC requirements; 2012 10 04
Revised as per 20170608-09 PEC requirements, 20170728;
Revised as per 2020 05 10 PLC requirements